Executive Committee Members

Arts and Crafts Alexandra Inc have been a part of the community since the 1980s and have supported and developed various creative groups in the local community including Central Otago Art Society, Alexandra Spinners and Weavers, Alexandra Pottery Group, Central Otago Model Society, Goldfields Miniature Club, Alexandra Patchwork Group, Alexandra Sewing Circle, Alexandra Cake Decorators.

They benefit the community by promoting and developing arts and crafts by supporting the above groups in their various activities to educate and inspire locals. Each group within the collective offers a unique opportunity for locals to learn and advance skills and connect with like-minded people in the process. The executive committee is the key operational unit, and they are seeking to fill the positions of Treasurer and Secretary. Depending on skills, interest and time availability, volunteers could combine the roles, or choose to do one of the two.

As Treasurer you will:

• Attend meetings approx. bi-monthly (4-5 per year at the most)
• Maintain monthly accounts (bills, invoices, and pay GST- done by Xero)
• Apply for funding- usually committee will find opportunities, but your ideas are welcome (assisted by sub-committee)
• Arrange allocation of funds within groups (occasionally)
• Help with fundraising efforts
• Be a signatory on the bank account along with another committee member

As Secretary you will:

• Attend meetings approx. bi-monthly (4-5 per year at the most)
• Admin related to meetings (send out notices of meetings, performance reports, book venue)
• Take accurate meeting minutes and compile and circulate information to members
• Create and maintain membership database from existing records
• Monitor emails for the group (not too busy) and forward/respond as needed
• Set up a newsletter and try and circulate with members (creativity with this welcome!)
• Any other actions you volunteer for during meetings
• Full training/induction will be given from existing committee members

Both roles require good communication with the Chairman on all events.

These roles are both vital to the smooth functioning of the collective. As a volunteer, your contribution will enable the community to explore arts and crafts in a meaningful way, and grow the impact of the organisation.

Requirements

For the treasurer role:

• Knowledge of Xero beneficial but not essential (training will be provided)
• Basic accounting skills, computer literacy (email, google docs, etc.)
• Reliability, honest and trustworthy
• Be happy to provide references
• Understanding of funding processes helpful

For the secretary:

• Basic word processing/computer literacy
• Knowledge of newsletters/mailchimp helpful but not required
• Organised and detail oriented
• Good communication skills

Time commitment

• Meetings are never more than 2 hrs
• Tasks between meetings can be done in your own time (1-4hrs/month)

Getting started

The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

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