Honorary Secretary/Treasurer

The Cromwell Museum is currently located in The Mall and cares for the collection as well as presenting displays associated with heritage in the region. The Cromwell Museum Trust was established in 2014 as the vehicle to carry out the cultural heritage responsibilities of the Council in respect to the museum collection and the building the collection is housed in. CODC continues to support the museum with operational funding on an annual basis.

The Honorary Secretary/Treasurer is a vital role for the Cromwell Museum, enabling the organisation to maintain a high standard of financial bookkeeping and accountability to funding agencies. The role also provides administration advice and support to the Board Chairperson, other trustees and Museum Director.

In the role of Honorary Secretary/Treasurer you will:

• Prepare and distribute agenda for monthly Trustee board meetings.
• Provide monthly financial and statistical information for the meeting agenda (eg. list of invoices, Profit and Loss Report, donations, visitor numbers)
• Attend Trustee board meetings to take minutes
• Pay invoices, and keep Xero updated with incomings and outgoings.
• Maintain Excel spreadsheets for donations and visitor numbers.
• Assist with grants applications and accountability reports.
• Prepare an annual budget in consultation with the Chairperson and Museum Director.
• Prepare invoices as required to funding providers.
• Liaise with Accountant as required and to submit annual reports.
• Support the Chairperson and Director with secretarial work.

You will liaise with, and will be well supported by the Chairperson, other trustees, Museum Director and the museum’s Accountant. The trust’s current Secretary/Treasurer is retiring soon after 10 years in the role. She leaves great systems in place and will provide induction and training to suit your experience. You will have dedicated space to work at the museum but many of the tasks can be completed from home.

The museum will be entering the next phase of its identity with a relocation scheduled for 2026 presenting an opportunity for the right person to contribute to this exciting project.

Requirements

This role would suit someone who:

• has experience with small business accounting.
• enjoys working with a range of people and being open to new ideas.
• is familiar with or prepared to learn to use Word, Excel and Xero.
• is trustworthy and able to work on their own.

A Police background check is required for this role.

Time commitment

This role would require up to 15 hours per month.

• Monthly board meetings are usually held on the second Monday of the month, 5.30-6.30pm.
• Other tasks can be conducted at times to suit you and hours are flexible.
• Time for induction and any training will be tailored to suit your needs prior to the current Secretary/Treasurer retiring.

Getting started

The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

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