Secretary | Toy Library

The Wakatipu Toy Library is a non-profit organisation dedicated to providing affordable access to a wide range of high-quality toys, puzzles, games, and costumes for families in the Wakatipu region. With a focus on learning through play, sustainability, and community support, the library aims to foster creativity, reduce waste, and offer an inclusive resource for local families.

The Secretary plays a key role in the smooth running of the committee, supporting the Chair and ensuring clear communication and accurate records. This role is ideal for someone organised, community-minded, and keen to be part of an enthusiastic and collaborative team.

This is an exciting time to join a fresh committee with new ideas and projects underway—a great opportunity to help influence positive change in the community.

Key responsibilities include:

• Scheduling and coordinating monthly committee hui (online or in person)
• Preparing agendas and taking accurate minutes
• Distributing minutes and tracking action points
• Monitoring and responding to committee emails (e.g. newsletters, stakeholder enquiries—not operational matters)
• Supporting compliance processes, such as Incorporated Society requirements and documentation
• May assist with grants reporting or monitoring alongside the grants team
• Using Gmail, Google Docs, Trello, and video conferencing tools (Google Meet or Microsoft Teams access is a bonus)

As a committee member, you’ll receive a free membership, enjoy the perk of annual bouncy castle hire, and work alongside an inspiring team of dedicated volunteers and staff.

Requirements

Ideally you are someone who has:

• Excellent organisational and written communication skills
• Attention to detail and ability to keep accurate records
• Comfortable (or willing to become comfortable) using Gmail, Google Docs, and Trello
• Access to reliable internet and video conferencing tools (Google Meet or Microsoft Teams)
• Able to work collaboratively and communicate effectively within a volunteer team
• Passionate about making a positive impact on local families and promoting sustainability
• No need to be proficient in everything—just a willingness to learn! Support and guidance will be provided.

Time commitment

Approximately 5 hours per month, including:

• A monthly committee hui on the third Wednesday of each month at 7:30pm (held online or in person)
• Time for preparing agendas, taking minutes, following up on action points, and maintaining committee communication

This voluntary role offers a chance to build governance and admin experience while supporting a much-loved community service.

Getting started

The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

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