Events Assistant

Te Atamira is a multi-purpose, community-oriented arts and cultural space in the heart of the Whakatipu region. They offer a wide-ranging programme of exhibitions, workshops, classes, performances, events and talks designed for everyone to be creative, every day. Te Atamira Volunteer Ambassadors will lend their time and energy to support and promote these programmes, making a difference and celebrating the arts in the local community.

As an Events Ambassador you will:

• Assist with organisation, set up, delivery and pack down of various events held at Te Atamira
• Play a crucial role in ensuring events run smoothly by welcoming and guiding guests, making sure they have an enjoyable experience

Why become an Te Atamira Events Ambassador?

• Be a part of creating a diverse array of exceptional arts and cultural events and bring them to the local community.
• Experience vibrant and innovative music, dance, drama performances, exhibition openings and workshops
• Get a behind the scenes look at how great events are put together and further develop your event organisation skills.
• Meet like minded people who like to get things done, make a difference and immerse yourself in the arts community in Queenstown.
• Support a unique non-profit organisation that enhances the arts and cultural education of the community

There are a variety of tasks this role might include, depending on your skills and interest. Please do indicate if you have a preference in your application below.

Set-up and Front of House

• Assist with the setup and breakdown of event spaces, including arranging seating, audiovisual equipment, and decorations.
• Organise and distribute event materials such as programs and promotional items (posters, signs etc.)
• Direct guests to their seats and provide programs or informational materials.
• Ensure the front of house area is clean, tidy, and presentable at all times.

On-Site Event Support

• Greeting and directing guests, managing registration, and addressing any attendee needs.
• Helping with F&B sales (cash and credit transactions)

• Troubleshoot and resolve any issues that arise during the event with the support of the Te Atamira team.

  Post-Event Activities

• Assist with post-event cleanup and organisation.
• Assist in recording any feedback and data to make improvements for future events.
• Being the eyes and ears on the ground to convey attendee feedback to the TA team
• Contribute your observations towards the evaluation process to inform future event planning

Training and Support
Training on Te Atamira’s mission, event protocols and operational procedures is provided. You will also have support from Te Atamira staff throughout your shifts and ongoing opportunities for skill development.

Requirements

This role would suit someone who has:

• Excellent communication and interpersonal skills.
• Ability to multitask and manage several projects simultaneously.
• Proficiency in using event management software and office applications.
• Strong problem-solving skills and attention to detail.
• Ability to work flexible hours, including evenings and weekends.

Preferred but not required experience includes:

• Previous experience in event support or customer service roles.
• Familiarity with the arts and events
• Enjoy working with people and interacting with the community

Time commitment

Depending on the role, shifts may vary.

• Average shift length is 3-4 hrs, but some longer shifts may be available
• Your availability will be considered
• Majority of one-off events are held after 5pm weekdays or during the weekends
• Some larger events and festivals run through the day, for multiple days

Getting started

The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

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Enquire about this role:

Application Form

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